This refers to the rules and procedures to be followed with clients who contract for residential units allocated to them or commercial shops that were awarded to them at public auctions, or with clients who have previously contracted and wish to waive such units or sign final contracts in this regard, whether in the central region or in the various branches of CHC- Egypt, which are approved by the Central Department for Real Estate Affairs.

Required Documents:

1-an original copy and a copy of the Identity National ID Number.

2- the original copy of the residential unit allocation letter or the financial settlement letter for the shop or unit in the case of selling by public auction.

3- Payment receipts (original + copy). It was replaced by the payment status issued by the Authority’s financial department

4- In the case of contracting with a power of attorney, whether a general or special power of attorney, the power of attorney shall be current and not more than three years old. If three years have passed since the date of the conducting the power of attorney, it shall be updated from the Notarized registration office.

Procedures to be followed:

1-The client shall submit the abovementioned documents

2- The client shall purchase three copies of an initial sales contract from the Authority’s treasury or from the treasury of the relevant branch.

3 – Contracts are filled out by the competent member.

4- The financial statement shall be prepared according to the copies of the three contracts by the competent financial department.

5- The client shall sign all copies of the contract in front of the competent member. Then the competent member and the head of the branch sign the contracts, if the contract is in one of the authority’s branches.

6- All contracts that are concluded in the Authority’s various branches shall be delivered to the branches sector for review and sent to the Central Department for Real Estate Affairs for approval.

7 – The head of the department reviews the procedures adopted in the branches or in the main headquarter and signs the contracts.

8- Contracts are approved by the competent authority in the central department.

9- The client’s copy and the facilities letters, are stamped and delivered to the client, and the client shall sign the receipt.

10- A delivery letter is issued to the unit or shop and sent to the implementation sector to deliver the unit or shop to the client.

11- Regarding the branches contracts that have been approved, they are returned to the branch sector again, which in turn sends them to the relevant branch to deliver a copy to the client.

Second: Assignment of residential units or commercial stores, whether in the central headquarter of CHC-Egypt or in the other branches.

The first case:

The presence of both parties to the assignment (the assignor and the assignee)

Required Documents:

1- The original sales contract of the residential unit or commercial store

2- ID of both parties

3- The latest payment receipt or financial status from the financial department.

Steps to be followed:

1- The competent member reviews the documents

2- Three copies of the initial sales contract + assignment form shall be purchased and signed by both parties

3- The client is given a receipt with the time of attendance written on it to complete the procedures

4- The remaining copies of the contract are purchased from the real estate archives and the financial archives.

5- The competent member fills out the contract with the data of the assignee and writes a report of the assignment.

6- The assignment data is entered into the electronic system and the assignment fee is determined.

7- At the time specified for the attendance of both parties to the assignment, the assignment fees will be paid, with the necessity of attaching a copy of the payment receipts to the contract.

8- A financial statement is prepared in accordance with new contracts by the financial department.

9- The assignor signs the transfer report in three copies, and the assignee signs all pages of the three contracts.

10- The competent member signs the contracts, then the head of the department reviews the contract and signs it.

11- The contracts are approved by the competent authority, and the client’s copy is stamped and delivered to him.

12- Regarding the assignments made in other branches of the Authority, the same steps are followed and the contract is signed by the member conducting the procedure, the head of the branch, and the general director of the region.

   13- The branch conducting the procedures is committed to sending the complete file to the Branches Sector for review.

14- The Branches Sector sends the file after review to the Real Estate Sector for approval of the procedures by the competent authority.

15- The real estate sector sends the branch and client copies after approval to the branches sector, which will send it to the branch concerned, deliver the client copy, and keep the branch copy.

The second case

Waiver by power of attorney

Required Documents

1- The original contract for the sale of the residential unit or commercial store

2- The original power of attorney shall be recent and not more than three years old. In the event that three years have passed since the date of the power of attorney is conducted, it shall be updated from the real estate registry issued by it.

3- National ID card (original and copy)

4- Latest payment receipt

5-In case there is more than one power of attorney, it shall be current, and examination fees shall be paid for each power of attorney, with only the first power of attorney exempted.

Steps to be followed:

1- The competent member reviews the documents

2- Three copies of the initial sales contract and the waiver form are purchased and signed by both parties

3- The client is given a receipt with the time of attendance written on it to complete the procedures

4- The remaining copies of the contract are brought from the real estate archives and the financial archives

5- The competent member fills out the contract with the data of the assignee and writes a report of the assignment

6- The assignee’s data is entered into the electronic system and the value of the assignment fee is determined

7- At the specified date for the attendance of both parties to the assignment, the assignment fees shall be paid, with the necessity of attaching a copy of the payment receipts to the contract.

8- A financial statement is prepared in accordance with the new contracts by the financial department

10- The competent member signs the contracts, then the head of the department reviews the contract and signs it11- The contracts are approved by the competent authority, and the client’s copy is stamped and delivered to him.12- Regarding the assignments made in other branches of the Authority, the same steps are followed and the contract is signed by the member conducting the procedure, the head of the branch, and the general director of the region.13- The branch conducting the assignment procedures is committed to sending the complete file of assignment to the Branches Sector for review14- The Branches Sector sends the file after review to the Real Estate Sector for approval of the procedures by the competent authority15- The real estate sector sends the branch and client copies after approval to the branches sector, which handles sending it to the branch, delivering the client copy, and keeping the branch copy.

Third case

Waiver on grounds of authenticity of signature

The basic principle of assignment is that it is made pursuant to a power of attorney issued by the original beneficiary to the assignee, on the condition that he authorizes the sale to himself or to others.

The exception is the permissibility of waiver by virtue of a valid signature under the following conditions:

A – The ruling shall be in person, meaning that the seller (the defendant) was present and acknowledged the validity of his signature on the sales contract.

B – If a ruling is issued on the validity of the signature and the seller does not attend, he shall be notified about the ruling either in person or in his original country in accordance with the law.

C- Submitting a certificate that there will be no appeal against the ruling, and the deadline for appeal is 40 days from the date of the issuing of the ruling.

D- Submitting a certificate from the clerk of bailiffs regarding who received the announcement.

Required Documents

1- The original contract for the sale of the residential unit or commercial store

2- An official copy of the ruling on the validity of the signature and an official copy of the lawsuit petition or the sales contract signed between the two parties with the lawsuit number written on it and evidence of its consideration.

3- National ID card (original and copy).

4- Latest payment receipt.

Steps to be followed:1- The competent member reviews the documents2- Three copies of the initial sales contract + the waiver form are purchased and signed by both parties3- The client is given a receipt with the time of attendance written to complete the procedures4- The remaining copies of the contract are purchased from the real estate archives and the financial archives5- The competent member fills out the contract with the data of the assignee and writes a report of the assignment6- The assignee’s data is entered into the electronic system and the value of the assignment fee is determined7- At the specified date for the attendance of both parties to the assignment, the assignment fees will be paid, with the necessity of attaching a copy of the payment receipts to the contract.8- A financial statement is prepared on the new contracts by the financial department9- The assignor signs the transfer report in three copies, and the assignee signs all pages of the three contracts.10- The competent member signs the contracts, then the department director reviews the contract and signs it11- The contracts are approved by the competent authority, and the client’s copy is stamped and delivered to him12- Regarding the concessions made in the various branches of the Authority, the same steps are followed and the contract is signed by the member conducting the procedure and the head of the branch.13- The branch conducting the procedures is committed to sending the complete file to the Branches Sector for review.14- The Branches Sector sends the file after review to the Real Estate Sector for approval of the procedures by the competent authority.15- The real estate sector sends the branch and client copies after approval to the branches sector, which is responsible for sending it to the branch, delivering the client copy, and keeping the branch copy.Fourth caseAssignments in the event of losing a copy of the contract and the presence of the original clientThe required documents  :-1- The original national ID card of the assignor and the assignee2- Payment position3- A police office note regarding the loss of the contractSteps to be followed:1- The competent member reviews the documents2- Three copies of the initial sales contract and waiver form are purchased and signed by both parties3- The client is given a receipt of the time of attendance to complete the procedures4- The remaining copies of the contract are purchased from the real estate archives and the financial archives5- The competent member fills out the contract with the data of the assignee and writes a report of the assignment6- The assignee’s data is entered into the electronic system and the value of the assignment fee is determined7- At the specified date for the attendance of both parties to the assignment, the assignment fees will be paid, with the necessity of attaching a copy of the payment receipts to the contract.8- A financial statement is prepared on the new contracts by the financial department9- The assignor signs the transfer report in three copies, and the assignee signs all pages of the three contracts.10- Both the assignor and the assignee sign an acknowledgment stating that the copy of the contract has been lost and it will be considered as if it did not exist and will be attached to the file.11- The competent member signs the contracts, then the contract is reviewed by the department director and signed12- The contracts are approved by the competent authority, and the client’s copy is stamped and delivered to him.13- Regarding the assignment in other branches of the Authority, the same steps are followed and the contract is signed by the member conducting the procedure and the head of the branch14- The branch conducting the procedures is committed to sending the complete file to the Branches Sector for review15- The Branches Sector sends the file after review to the Real Estate Sector for approval of the procedures by the competent authority16- The real estate sector sends the branch and client copies after approval to the branches sector, which takes care of sending it to the branch, delivering the client copy, and keeping the branch copy.Fifth caseAssignment in the event of loss of the contract and the presence of the assignee by power of attorneyRequired DocumentsA- The original power of attorneyB- A police office note regarding the loss of the contractC- National ID cardD- The last payment receiptSteps to be followed:1- The competent member reviews the documents2- Three copies of the initial sales contract and waiver form are purchased and signed by both parties3- The client is given a receipt with the time of attendance written on it to complete the procedures4- investigations shall be conducted about the unit or shop to identify the actual resident5- The power of attorney submitted by the real estate registry issued by him is inquired about6- The results of the investigations are received and the notarized office reports the validity of the power of attorney.7- At the time specified for the attendance of both parties to the assignment, the assignment fees will be paid, with the necessity of attaching a copy of the payment receipts to the contract.8- A financial statement is prepared on the new contracts by the financial department9- The assignee signs the transfer report in three copies in his capacity as an agent for the assignor and signs all pages of the three contracts in his capacity as assignee.10- The assignee signs a declaration stating that the contract has been lost and that if it appears, it will not be considered valid and will be considered as if it did not exist and will be attached to the file.11- The competent member signs the contracts, then the contract is reviewed by the department director and signed12- The contracts are approved by the competent authority, and the client’s copy is stamped and delivered to him13- Regarding the assignments made in other branches of the Authority, the same steps are followed and the contract is signed by the member conducting the procedure and the head of the branch14- The branch conducting the procedures is committed to sending the complete file to the Branches Sector for review15- The Branches Sector sends the file after review to the Real Estate Sector for approval of the procedures by the competent authority16- The real estate sector sends the branch and client copies for approval to the branch sector, which then sends it to the branch, delivers the client copy, and keeps the branch copy.
Third: Procedures for extracting an exact copy of the contractthe documents1- A police office note regarding the loss of the contract2- National ID card (original + copy)3- Latest payment receipt4- It is not permissible to extract an exact copy of the contract except for the original beneficiaryProcedures to be followed:1- The original beneficiary shall submit the application in person, attaching the documents mentioned above2- The prescribed fees shall be paid for obtaining a true copy3- The beneficiary signs an acknowledgment that the copy of the contract is lost4- A clear copy of the contract will be reviewed and signed by the competent member5- The copy shall be signed by the head of the department in the central region or the head of the branch if the contract relates to one of the branches6- The copy is approved by the competent authority and delivered to the original beneficiary after signing a statement indicating receipt Fourth: Procedures for changing the activity of the residential unit to an administrative or commercial activityRequired Documents:1- An engineering drawing approved by a consulting engineer with the modifications to be made to the unit (before the modification and after the modification) and accompanied by a certificate from the consultant.2- A scanned copy of the unit sales contract or a police office memorandum in case the contract is lost3- A copy of the national ID card4- Latest payment receipt

Procedures:

1-    The client shall purchase a form to change the activity of a residential unit in terms of structural safety and attach the documents mentioned above.2- The form with attachments shall be submitted by the original beneficiary or his agent to the real estate sector regarding projects in CHC main headquarter or the relevant branch in the event that the unit is one of the branch projects.3- The form with the abovementioned attachments is reviewed, signed, and then sent to the coordination committee4- Upon receipt of the Coordination Committee’s decision to approve the change in the activity, the fees are paid and the client is given a letter to be submitted to the administrative body to receive its approval to the change in activity.5- When the client obtains the approval of the administrative authority, contracts for the shops are issued after the residential unit contract is terminated6- The contracts are reviewed and approved by the competent authority, and a copy is delivered to the client7- In case the power of attorney stipulates the right to sell and transfer to oneself or to others, the procedures of changing the activity of the unit shall be taken first otherwise all procedures will be stopped.

The central department of real estates affairs

The case of a minor who wishes to sign a new contract in his name after reaching the age of majority:

First: An application is submitted to the department with the following attachment:1- A copy of the unit sale contract previously signed in the name of the minor.2- The last payment receipt.3-A copy of the national ID card.The applicant shall also pay the following :4- prescribed fee in this regard.5- three copies of new contracts from the treasury or from the branch, as the case may be.6-  fees for signing a new contract.Second: After issuing the new contract of the unit, a financial statement is prepared by the financial department and after it is signed by the client, it is approved by the department and stamped with the seal of the state.Third: As for contracts of other CHC –Egypt branches, the same procedures are followed and signed by the competent member and the head of the branch and sent to the branches sector for review.Fourth: The complete file is sent from the branches sector to the real estate sector for review and approval by the competent authority.The Central Department for Real Estates Affairs:The case of a client who wishes to correct his name in the contractand sign a new contract in his name after correcting itFirst: The  application is submitted accompanied by:1- A copy of the previously drawn up unit sale contract for the unit.2- The last payment receipt.3- An official certificate from the civil registry stating that the name has been corrected.4- Birth certificate issued under the new name.5- A copy of the national identification number issued with the new name.6- Three new contracts from the treasury or from the branch, as the case may be.The applicant shall also pay:7- the prescribed fee in this regard.8-the fees of signing up a new contract.Second: After issuing the new contract with the new name, the financial statement is prepared by the financial department, and after the client signs the contract, the contract is approved by the department and stamped with the seal of the state.Third: With regard to contracts of CHC –Egypt other branches, the same procedures are followed and signed by the competent member and the head of the branch and sent to the branches sector for review.Fourth: The entire file is sent from the branches sector to the real estate sector for review and approval by the competent authority.Fifth: Procedures of changing the business’s activityRequired Documents:1- The original sales contract of the shop and a photocopy of it.2- A copy of the national ID card.3- Latest payment receipt4- If there is a power of attorney, it shall explicitly state that procedures of changing the activity of the shop.Procedures to be followed:1- A business activity change form shall be purchased2- The form with attachments shall be submitted by the original beneficiary or his agent to the real estate sector regarding projects in the main headquarter or to the relevant branch in the event that the shop is one of the Authority’s projects, and it specifies the new activity.3- The form with the attachments shall be reviewed by the competent member and copies of the authority’s contract are brought from the real estate archive4- The client purchases three new copies of the shop contract, which are filled out by the competent member and the new activity is specified on them.

5- The client pays the fees for changing the activity and preparing the financial statement on the new contract with the knowledge of Financial Affairs, and it is signed by the competent real estate member.

6- Regarding the procedures of changing the activity in other CHC- Egypt branches, the same steps shall be followed and the contract shall be signed by the member concerned and the head of the branch.

7- The branch conducting the procedures shall be committed to sending the complete file to the branches Sector for review

8- The branches sector shall send the file after review to the Real Estate Sector for approval of the procedures by the competent authority Sixth: Procedures of issuing final sales contractsRequired Documents:1- National identification number (national number), original and copy.2- The original contract for the sale of the residential unit or commercial store.3- Payment receipts (original and copy) indicating full payment.4- In the case of contracting by means of a power of attorney, whether a general or special power of attorney, the power of attorney shall be current and not more than three years old. If three years have passed since the date of the power of attorney, it shall be updated from the real estate registry issued by it.5- In the event that a copy of the contract is lost, it is necessary to bring a note from the police department indicating the loss of the contract.procedures :1- The client shall submit the above documents.2- The client shall purchase three copies of a final sales contract from the authority’s treasury or from the treasury of the relevant branch if the unit or shop contract belongs to the branch in which the project is located.3- The contract shall be filled out by the competent member.4- The financial statement is prepared according to copies of the three contracts by the competent financial department.5- The client shall sign all copies of the contract in front of the member responsible for signing contracts, as well as the head of the branch if the contract is in one of the authority’s branches.6- All contracts that are concluded in CHC- Egypt other branches shall be delivered to the branch sector in the main headquarter for review and sent to the Central Department for Real Estate Affairs for approval.7- The director of the department shall review the procedures that were taken in the branches or in the central region and signs the contracts.8- Contracts shall be approved by the competent authority in the central administration.9- The client’s copy shall be stamped and delivered to the client, and the client signs the receipt.

10-As for the adopted contracts, they are returned to the branch sector again, so that they can be contacted to the relevant branch to deliver the customer’s copy.